This is the first time KPR has undertaken a Student Census. There are 28 multiple-choice questions for students in Grades 7 to 12 (at school), and parents of students from JK to Grade 6 have a similar survey with 19 multiple-choice questions. The questions are about nationality, family structure, religion, ethnicity, race, disability, gender, sexuality, socioeconomics and well-being, for example. This voluntary survey is strictly confidential, but it is not anonymous because it will be linked to personal achievement data already collected (for example, languages spoken at home, grades, etc.). The survey questions will open if you choose to click on the I Agree button at the bottom of the page, after reading the rest of this consent page.
We need to hear your voice! It is important that the census reflects the voices of all students—the more responses we receive, the more effective the data will be to help improve programs and instruction.
Who will see my answers?
No one in your school will see your answers. The confidential raw database will only be accessed by the KPR Census Research Team at the Kawartha Pine Ridge Education Centre (board office) for analysis and research purposes once the surveys are completed. None of your survey responses will be part of the student record. Unless required by law, principals, vice-principals, teachers, and school-based staff will not have any access to your individual responses to questions on this census survey.
Why does the survey ask students about identity-based information?
The information in this survey is collected under the authority of the Ontario Anti-Racism Act, 2018. Under this new legislation, all school boards in the province are required, by law, to look for trends in school success and well-being related to identity (such as race, ethnicity, etc.), within the next few years. To do this, all school boards will need to ask students themselves about their own identity.
Collecting identity-based data is important for evaluating how well our programs, resources and practices support all KPR students. Research shows that students from historically and currently marginalized populations often face systemic barriers to learning and success. Systemic barriers are policies, programs and practices that result in particular groups of students receiving inequitable access to opportunities, or being excluded in a way that creates or maintains disadvantages for these marginalized groups. Collecting identity-based information through this census will help us identify the groups of students being underserved so that we can improve programs and services for the benefit of all students.
Confidential, but not anonymous - protecting your privacy
To ensure confidentiality, no directly-identifying information (such as student name) will be on the census. All census surveys can only be accessed with a unique personal access code that will be used to link the census data with previously collected data (for example, languages spoken at home, grades, etc.). The purpose of linking these data is to identify the groups of students being underserved. To protect students’ identities, census results will only be reported in aggregate form (grouped data only).
When collecting personal information such as identity-based data, KPR follows all privacy requirements outlined in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). MFIPPA is the provincial legislation that establishes responsibilities of school boards to protect personal information about individuals, including how information is collected, used, retained, disclosed and disposed of.
How will Student Census results be reported?
The KPR Board’s Research Department will produce a series of board-level and school-level reports to help inform board and school decision-making for programs and instruction. Summarized data sets will also be shared with community partners and government agencies to help them improve their services to best meet the needs of their communities. We will share findings of groups of students publicly, but data reports will never provide information that could lead to singling out an individual student.
How will your information be protected and stored?
The KPR Every Student Matters census survey uses your local school board’s own KPR server, located in Ontario, subject to Canadian law, and created internally (no third party).
To further protect your information, data stored by the KPR Research Department will be password protected and/or encrypted. Only the small KPR Census Research Team will have access to the key that links survey data to student achievement and demographic data after the survey information is collected. Public research reports are also required by the Anti-Racism Act to include collective information (i.e., aggregate data sets). The confidentiality of your responses will be protected once the data are downloaded from the internet, however as with any online-related activity, the risk of hacking or a security breach is possible. Please know that you are free to decide not to answer any question.
Remember, your responses are saved as you go along.
If you wish to change any of your answers as you are going through the survey, just go back up the page and change them. All the questions are on one page so you can scroll up and down. After you click on ‘Done’ at the end of the survey, your survey closes.
Your rights as a Survey Participant
Participation in this survey and data collection is entirely voluntary. You can choose not to participate and, if you do participate, you can choose to skip any question if it makes you uncomfortable. If you have second thoughts after you’ve finished the survey, you can contact the KPR Census Research Team to check on your responses, correct your responses or revoke your consent by contacting: email@example.com or the KPR Research Lead at 877-741-4577, ext. 2157. You can also stop participating at any time by closing your browser, but any questions that you leave with answers in them are saved when you close your browser.
If you have any questions about this research, please feel free to contact the KPR Census Research Team at firstname.lastname@example.org or the KPR Research Lead at 877-741-4577, ext. 2157.
The higher the number of people who complete the Census, the more information we’ll have about life at your school. And the richer and more reliable the information will be for school improvement and program planning – now, and for the next students coming to your school. Thank you!
By checking off I AGREE I am consenting to the collection and use of personal information.